Chorister Guidelines

We are delighted to welcome you as a member of the AGC! Please find following some important information about our classes as we endeavour to safely and efficiently manage over 4800 choristers across our 22 rehearsal venues around the country. Should you have any further questions regarding your daughter’s involvement in the choir, please don’t hesitate to contact your state office.

Venue Manager
At your rehearsal venue the Venue Manager is your first point of contact for weekly classes. The Venue Manager is responsible for the care and security of all choristers and the administration involved with the participation in weekly classes. The Venue Manager at your rehearsal venue does not have a direct contact number, however she has contact details of all enrolled choristers provided with registration and would contact you in the case of an emergency.

Attendance and Absences
Girls are expected to be in attendance at every rehearsal, however we recognise that on occasion girls may need to miss a class due to illness or a school/family commitment. Notification of absences can be given to your Venue Manager at the next rehearsal. You only need contact the office for absences of 3 weeks in a row or for compulsory choir events. A leave of absence may be applicable for choristers missing a minimum of six consecutive classes. Please contact Head Office for further details for eligibility and the refund conditions.

Please ensure that your daughter arrives and is collected on time. It is preferable that the girls arrive at their rehearsals between 5 and 10 minutes prior to the start time and no earlier. We request that parents accompany their daughter to the door of the rehearsal venue and collect her from the same point due to safety reasons. We endeavour to have all rehearsals finish promptly and appreciate your efforts to collect the girls at the set time. If someone who is unknown to your Venue Manager is to collect your daughter please issue them with a note to this effect.

Rehearsal Venues
It is not possible for us to allow parents to wait in indoor common areas of our rehearsal venue for a variety of reasons with the main one being the safety and security of our choristers. We also have agreements with the venue about which spaces we hire and for what purpose.

Car Pool
Parents may indicate their willingness to participate in a car pool on the registration form. This is a service facilitated by the choir, however, it is your responsibility to assess the suitability of your daughter’s driver. Please do not hesitate to telephone your state office for car pooling lists or for more information.

We distribute a monthly eNewsletter which contains all the relevant details about your daughter’s involvement in the choir. This will be sent to all parents who have provided an email address with registration, however if you would like to register additional recipients please complete the eNewsletter sign up form.

All choristers are required to wear a weekly rehearsal uniform. Please visit the Uniform page in the Current Choristers section of the website for information regarding uniform requirements for each level and uniform prices. We recommend that all choristers try on sample uniforms at their venue before placing their order. A uniform order form is available from your Venue Manager.

Medical Action Plan
As part of registration we ask parents to provide details of pre-determined illnesses like asthma or anaphylaxis that require a specific action plan in case of emergency. A copy of the completed plan will be kept in the rehearsal venue folder and all venue staff will be made aware of this plan. Please return your daughter’s Medical Action Plan provided by a doctor if applicable. Alternatively the ASPA Medical Action Plan can be downloaded from the Current Choristers section of the website.

Music and Music Folder
All choristers except those in Piccolo and Vivo will receive original copies and licensed photocopied music throughout the year. This music is on loan only and must be returned to the venue at the end of each semester. Girls in these levels are also requested to bring a display book suitable for holding music to each rehearsal and a pencil. We have an AGC music pack available for purchase from your Venue Manager which consists of a music folder, pencil, drink bottle and stickers or a Junior pack consisting of a drink bottle and stickers.

The AGC has a reputation for an extremely high standard of behaviour, which must be upheld by choristers at all times.

Change of Contact Details
Please notify your state office immediately if you have a change of email, address, home or work telephone numbers.

Please direct all financial questions to our Head Office.

Should your daughter no longer be able to continue with the choir, please notify your state office and return all music and costume (where relevant).

Before the first class of the year: Any deposit paid for enrolment or re-enrolment is non refundable however full fees will be refunded if your daughter resigns before the first class of the year. The deposit component of prepaid full fees remains non refundable.

Once classes have started each term: Notification of resignation must be made prior to the first class of each term, otherwise the full term fees are payable plus a $20 administration fee. Any excess fees will be refunded by cheque at the end of the month. Please note that Performing Choir fees are calculated on five terms of tuition with the residential Music School equivalent to one term.

Copyright - REDed Routines and AGC Arrangements
REDed routines are incorporated into the AGC curriculum each year along with a vast array of repertoire and musical resources. It is important to note that ASPA has entered into agreements with the composers and arrangers of repertoire in the AGC curriculum, as well as with Dale Pope (the creator of REDed) under the stipulation that all routines and sheet music will only be used in ASPA classrooms. We ask that all ASPA families refrain from passing AGC music and RED routines onto other organisations.

If you have any questions or concerns about this please don’t hesitate to contact your state office.

Technology Use in Classes
Given the increased use of smart technologies in the classroom and ASPAs aim to reduce our carbon footprint. We would like to inform parents that many of our Tutors may use iPads, smart phones, tablets and laptops in their classes. Should you have any concerns about this, please contact your state office.




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